Last updated: September 2021
The object of our Church is to promote Spiritual Healing and the public observance and teaching of the religious philosophy of Spiritualism, having regard for the seven principles, but also to help & assist others on their Path.
The Seven Principles are:
This policy sets out how we collect your personal information, what we do with it, how we keep it secure and explains your rights in relation to any personal information we hold about you.
More information can be provided upon request. Please contact us by sending an email to the Secretary at harrogatespiritualistchurch@gmail.com
Why we process your personal information depends on your relationship with us and we have set out those reasons further below. In all cases we justify our processing of your personal information on one of the following ways:
We collect and process personal information about:
The personal information we collect includes the types of data shown below. If you would like to access the personal information we hold about you, please contact us in writing at harrogatespiritualistchurch@gmail.com
Types of personal data
Collection
Church Membership Application Form and Membership Records
Use
To administer your Church membership.
If you are a committee member then we also use this to manage committee proceedings such as notifying you of meetings and distributing minutes.
If you are also a Trustee then by law (section 30(1) Charities Act 2011) we must provide your personal details to the Charity Commission.
To facilitate internal charity operations.
Monitoring and analysing our interactions with you to improve our relationship.
To monitor compliance with Church policies.
Disclosure
Your personal information may be provided to service providers who support the operation of our Church but we will always discuss this with you first.
Where this is shared with service providers we will ensure that it is limited to the minimum required for providing the service and will be adequately protected.
We will not disclose your personal information to third parties unless we are required to do so by law or where you have asked us to do so.
If you are also a Trustee then by law (section 30(1) Charities Act 2011) we must provide your personal details to the Charity Commission.
Types of personal data
Contact information (e.g. postal address, preferred telephone
number, email address and social media contact details).
Details of fees charged.
Health information (e.g. access and dietary requirements).
Collection
In writing (including via paper form, email, social media contact such as Facebook Messenger or groups), face-to-face or verbal via telephone conversation or text message.
From business cards circulated by you.
Use
For the purpose of booking mediums in advance and to administer the booking once made, including payment of fees and/or expenses as agreed.
So that we may contact you when necessary.
To monitor compliance with Church policies.
Disclosure
Your personal information may be provided to Committee Members where necessary to support Church business.
We will not disclose your personal information to third parties unless we are required to do so by law or where you have asked us to do so.
Types of personal data
Collection
From each individual attendee
Expressions of interest or requests to attend one of our sessions, either in writing (including via webform, paper form, email, social media contact such as Facebook Messenger or groups), face-to-face or verbal via telephone conversation or text message.
Use
To record, administer and cater (where appropriate) for your attendance at our sessions and so we may contact you in the event of unforeseen events such as cancellations.
To keep a record of training sessions and workshops which you have attended and the training which you have received.
To provide you with details of future events of a similar nature where you have given us consent to do so.
So that we may monitor the success of our workshop and training sessions and establish interest in the development of further offerings.
To monitor compliance with Church policies.
Disclosure
Your personal information may be provided to service providers who support the operation of our Church but when we do this we will ensure that it is limited to the minimum required for providing the service and will be adequately protected.
We will not disclose your personal information to third parties unless we are required to do so by law or where you have asked us to do so.
Types of personal data
Collection
From each individual attendee
Requests to receive healing, either in writing (including via email), face-to- face or verbal via telephone conversation or text message.
Use
To record basic details of relevant health conditions for those wishing to receive healing where this is delivered by a healer or trainee healer. This is to ensure that Church can give appropriate consideration when deciding whether and how to administer healing. Also to provide a record of healing administered in the knowledge of a disclosed condition(s).
To administer and cater (where appropriate) for attendance at our healing sessions.
To monitor compliance with Church policies.
Disclosure
Your personal information may be provided to Committee Members where necessary to support Church business. When we do this we will ensure that it is limited to the minimum required for providing the service and will be adequately protected.
We will not disclose your personal information to third parties unless we are required to do so by law or where you have asked us to do so.
Types of personal data
Collection
Personal data will be collected from application forms and references provided by your nominated contact.
Use
For administrative purposes, including making payments to you for services you have provided to Church.
So that we may contact you when necessary.
To monitor compliance with Church policies.
Disclosure
Your personal information may be provided to Committee Members where necessary to support Church business; also to service providers who support the operation of our Church. When we do this we will ensure that it is limited to the minimum required for providing the service and will be adequately protected.
We will not disclose your personal information to third parties unless we are required to do so by law or where you have asked us to do so.
Types of personal data
Collection
Directly from you
Personal information is collected from you directly such as that contained in your quotations and invoices.
From Third Parties
Some further information may be collected from third parties, such as publicly available reference sources.
Use
To manage and administer our relationship with you.
To meet our charitable aims.
To monitor compliance with Church policies.
Disclosure
Your personal information may be provided to Committee Members where necessary to support Church business; also to service providers who support the operation of our Church. When we do this we will ensure that it is limited to the minimum required for providing the service and will be adequately protected.
We will not disclose your personal information to third parties unless we are required to do so by law or where you have asked us to do so.
We will always retain your personal information in accordance with applicable law, regulation and our data retention schedule which sets out the appropriate retention period.
We will never retain your information for longer than is necessary, taking account of factors such as:
If you wish to learn more about our specific retention periods please contact us at harrogatespiritualistchurch@gmail.com
We take a variety of measures to protect your personal data in order to meet with our obligations under the Data Protection Act 2018.
Where this is contained in paper based documents we keep these secure in a locked filing cabinet which is itself contained within a locked office. Access to the office is strictly controlled and only four Committee Members have access to this. In some instances certain details, such as those relating to visiting Mediums, are also held personally by a Committee Member. These details are kept in a locked receptacle which is accessible by only those who are authorised to do so.
Personal information in electronic format is stored on a hard drive on a dedicated desktop computer. Access to this is password protected and the computer itself is kept within a locked office. Only those Committee Members with a need to know are provided with the computer password. Similarly, some details held electronically are kept personally by Committee Members. Where this is the case, such details are password protected and accessible by only those who are authorised to do so.
We process the personal information we hold about you in line with your rights under applicable law. You have the right:
Should you wish to make a request in line with your rights as an individual, please send it in writing to harrogatespiritualistchurch@gmail.com
You should direct any complaint relating to how Church has processed your personal information to the Secretary at harrogatespiritualistchurch@gmail.com. Our postal address can also be found further below.
We will always do our best to resolve any query or concern you raise about our use of your personal information.
We use minimal cookies on our website to give you the most relevant experience. Our cookies are strictly limited to default cookies. In an effort to protect your privacy, we do not collect cookies for analytics, ad targeting and marketing purposes, nor do we sell your personal information. By clicking “Ok” on our website, you consent to the use of all the cookies.
We are solely responsible for the content of this website. If you have any comments or complaints about its content please contact the Secretary at harrogatespiritualistchurch@gmail.com
We sometimes provide you with links to other websites, but these websites are not under our control. We will not be liable to you for any issues arising in connection with their use of your information, the website content or the services offered to you by these websites.
We recommend that you check the privacy policy and terms and conditions on each website to see how each third party will process your information.
For further information about the Data Protection Act 2018 and your rights under this and the General Data Protection Regulation please visit https://ico.org.uk/your-data-matters/
The Secretary, Harrogate Spiritual Healing Church, Chattan House, 14 Princes Square, Harrogate, North Yorkshire, HG1 1LL